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Library Administrative Manual

2.5.1 Library management Team: Role And Function Statement

I. Role And Function Statement

The Library Management Team (LMT) constitutes an administrative advisory group to the University Librarian. Its functions include:

  • Structuring a process for long-range strategic planning for the Library in the context of university-wide and CSU planning processes.
  • Coordinating the identification of funding needs and preparation of budget requests within the context of the University's budget process, and other funding opportunities.
  • Participating in internal resource allocation decisions.
  • Sharing information from within and outside the Library to ensure that effects and interrelationships are identified and addressed.
  • Establishing task forces and working groups of Library faculty and staff to address specific projects and needs.

II. Membership

The Library Management Team membership is:

  • University Librarian Head
  • Information, Research and Instructional Services
  • Head, Systems and Collection Management Services
  • Head, Access and Personnel Services 1 Library Staff Representative
  • Heads of IRIS and SCMS serve as faculty representatives to LMT.
  • Library Staff Representative is elected at-large by the Library staff to a 3-year term. As Staff Representative, the incumbent brings forward to LMT meetings issues related to staff concerns, provides a staff perspective, calls and chairs Library-wide staff meetings, and serves on the Staff Training and Development Committee. Resources to backfill time needed to complete these responsibilities should be negotiated with the Division Head.

The time commitment to serve in this role typically involves:

  • Attending LMT meetings (typically 2 hours every other week.)
  • Reviewing the LMT agenda and materials distributed in advance in preparation for the meetings.
  • Completing any special tasks as assigned by LMT.
  • Serving on the Staff Training and Development Committee (meetings are irregular but may meet, on average, once per month.)
  • Convening Library-wide staff meetings including establishing meeting time, setting agendas and coordinating follow up activities (typically once per semester or more often, if necessary.)
  • Consulting with staff to identify staff concerns for presentation at LMT (time commitment varies.)

Date Approved: 3/8/99

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