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Library Administrative Manual

2.13 Library Retention, Tenure, and Promotions Committee Policy

I. Introduction

The Library retention, tenure, and promotions processes shall follow the current Agreement between the Board of Trustees of the California State University and the California Faculty Association, Unit 3 Faculty and the current San Francisco State University Faculty Retention and Tenure, and Promotions policies. The Library's departmental policy is intended only to amplify and implement their principles.

II. General Statement

The Library Retention, Tenure, and Promotions Committee shall:

  • serve as a retention and tenure committee for all retention and tenure reviews for tenure-track library faculty.
  • serve as a promotions committee for all promotion reviews for tenured and tenure-track library faculty.
  • serve as a review committee to evaluate the effectiveness in assignment of all full-time library lecturers.
  • serve, as requested by the candidate, as the peer review committee for tenured faculty evaluations.

Library Retention, Tenure, and Promotions Committee Membership

The requirements for membership are the same as University policy. The Library Retention, Tenure, and Promotions Committee shall consist of at least three tenured Library faculty at a higher rank than faculty being considered for promotion. They shall be elected by all probationary and tenured library faculty. Members of the committee will serve three-year staggered terms and may be elected for subsequent terms.

The Committee shall elect one member to serve as Chair, and may also choose to have a Chair-Elect. The Chair's term is one year; the Chair may serve more than one term by consent of all members of the Committee. The Chair-Elect shall serve as Chair in the absence of the Chair.

Committee members on ten-month appointments are expected to arrange their schedule so as to meet their committee responsibilities. Candidates on ten-month appointments are similarly expected to arrange their schedules so that they are able to provide information to the Committee in a timely and appropriate fashion.

Library Retention, Tenure, and Promotions Committee Membership Eligibility

An elected member of the committee becomes ineligible to serve when undergoing a promotion review and is required to withdraw from service for that academic year. In this instance and in other cases when a vacancy occurs, the person who received the second highest number of votes in the last election for committee membership will fill the vacancy for the remaining term. If a vacancy cannot be filled by this procedure, the Library Elections Committee will hold an election to replace a committee member to serve out the remaining term.

If there are not sufficient eligible Library faculty at a higher rank than faculty being considered for promotion, the Library faculty will elect the necessary number of faculty to serve from the tenured full time faculty in related academic disciplines.

Approved by Library faculty: 11/03
Approved by Department Co-Chairs: 11/03
Approved by University Librarian: 11/03

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