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Course Reserves: Policies and Instructions


Faculty who intend to have library books or personal copy materials placed on reserve should read the following information.

Reserve Requests

To place library books on reserve you may use Reserve Book Request Form for Library materials and personal copies. You need Adobe® Acrobat® Reader to view or print this form in Portable Document Format (pdf). This interactive form allows you to create a list by filling out the appropriate boxes, which you must print out and bring to Faculty Reserve Services.

Reserve requests must be submitted on the online form. We cannot process telephone requests for new reserve list submissions.

Loan Periods

The loan periods for reserve materials are 2-hrs (overnight/no-overnight), 24-hrs, or 48-hrs. When listing a title on your reserve list or online form, be sure to indicate the loan period.

Library Books

The Faculty Reserve Services staff attempt to place on reserve all book requests from the main circulation collection; however, books from other library collections such as Reference, Special Collections, Government Publications, etc., must remain in their respective areas and cannot brought to Faculty Reserve Services.

Library books requested for reserve that are checked-out will be recalled. Books not currently owned by the J. Paul Leonard Library will be rush-ordered, if available in print. However, we cannot guarantee processing time for materials that must be recalled or rush-ordered.

Personal Copy Material

Faculty may place on reserve personal copy books or photocopied materials. On-line forms are available to create a printable list of personal copy materials, to be brought to Faculty Reserve Services with the items. Other formats such as tapes, video cassettes or software can be placed on reserve in Library Media Services. All personal copy materials will be hand-delivered to the departmental offices at the end of each term.

Damaged or Lost Items

Reserve Services is not responsible for the replacement of any damaged or lost personal copy items.

Reserve List Status

Please check the status of your reserve list by accessing the Library's InvestiGator main menu and look up your reserve list by course or by your name. When your reserve list has been processed it will be available on-line. The titles on your course reserve list are for those materials available in Reserve Services for your students to check out. If certain titles do not appear on a reserve list it could mean the book is on order or is being searched. Check the course note field for information. Please call x81881 if you have additional questions.

Renewing Reserve Lists

You may renew a reserve list that is already on file by: telephoning Reserve Services (x81881), by sending an email to, or by coming in person to the Book Checkout & Pickup Counter.

Reserve Request Deadlines

  • Fall Semester: The first workday in August
  • Spring Semester: The first workday in December of the previous year
  • Summer Session: The first workday in May

These deadlines are created to ensure prompt availability of reserve materials for students. Reserve lists received in Reserve Services are processed in order of chronological receipt. Materials on lists received after the deadline are generally not available for students until 5 working days after the receipt.

Copyright Information

Reserve Services (in conjunction with the SF State Bookstore) offers copyright support to SF State instructors. Please read these important guidelines regarding copyright.

Course Reader Program

Since Reserve Services can only place on reserve course readers that are reproduced in compliance with the Copyright Law, faculty are encouraged to the take advantage of the Course Reader Program sponsored by the SF State Bookstore. Reserve Services is happy to place on reserve one or two personal copies of any course reader being sold at the Bookstore to support those students for whom the cost might impose a hardship.

Electronic Reserves

Electronic Reserves are now a part of iLearn Article copies provided for scanning must be a high quality, clear reproduction to ensure readability. Direct inquiries about this service to Yasaman Mostoufi, Reserve Services Department Head, at x86557.

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